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10 top free online collaboration tools for more productive teamwork

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Choose the right ones for your team by reading up on the features, limitations, and focuses of the best collaboration tools the industry has to offer. Collaboration tools make all of that teamwork and social interaction possible. Like other tools on this list, InVision’s capabilities are vast, and users may need remote collaboration time to explore and fully leverage all available features. As with any software, teams will likely experience a learning curve in the user onboarding and adoption phase. “Its visuals and ease of use make it exceptionally simple to use; structuring processes around projects also aids in maximizing productivity.

  • Most online collaboration tools offer a free plan with limited collaboration features and functionality.
  • Best of all, you can easily share designs with others and invite them to pitch in by adding comments, assigning actions, or editing.
  • Use it to know when will be the right time to reach a lead, or communicate tasks to your remote team.
  • With this in mind, we asked remote workers from companies like Treehouse, Help Scout, Zapier, Buffer, and Zest to share their favorite online collaboration tools.

Plus, it integrates with many common tools like Gmail, Slack, and Microsoft Teams, so you can easily use the apps you already know and enjoy. These tools are vital in maintaining productivity, promoting cohesive work environments, and overcoming challenges posed by remote work setups. Dropbox helps your team to work on what matters the most in a smart way. It helps your team be more organized and agile by bringing together traditional files and cloud content into one place. Dropbox provides a singular platform where you can easily access and share files from your desktop or mobile device.

Slack Group

ClickUp is considered one of the best remote collaboration tools available for project management. It is an incredibly versatile app and can work as a central hub for project coordination. Monday features virtual roadmapping tools, custom workflows, and project-planning task boards that keep teams aligned, no matter where their members are on the globe. Monday also lets you centralize everything you do, supporting file sharing and communication integrations with third-party tools like Slack. “InVision is less versatile than some project management tools since it’s mainly for design collaboration.

The Free version allows 100 participants at a meeting and adds automated captions. Meetings can last up to 40 minutes, and even more under different plan packages. Zoom offers an all-in-one solution, Zoom One (including a free version) that bundles chat, meetings, channels, phone and whiteboard together.

tips for breaking down silos and fostering collaboration at work

InVision is undoubtedly the most comprehensive suite of design software on the market. With a 4.5 out of 5 rating on both G2 Crowd and Capterra, and an 8.5 out of 10 rating on TrustRadius, it’s no wonder remote teams like Treehouse, Help Scout, and Trello love using it. Zoom also has helpful language features, like the ability to caption a meeting or webinar, which aids accessibility for remote offices. You can also record and revisit sessions whenever you want, which is an excellent feature for teams in different time zones where not everyone is always present.

free collaboration tools for remote teams

You can synchronize all your projects and integrate the tool with other collaboration tools for remote teams, such as RingCentral, Microsoft, or Zoom, without leaving Dropbox. Trello’s collaborative project management tools run on the Kanban model, letting teams visualize to-lists, in-progress tasks, and completed work quickly and easily. You can create comprehensive task cards with images and chats so all details are in one place. And like Asana, Trello integrates with other popular platforms like Outlook and Google Drive. It might not have in-depth project management features like some other tools, but it’s a simple way to track tasks collaboratively. Everyone within a channel can access the same messages, allowing them to all stay on the same page (Figure C).

Meeting Guidelines

Zoom is a video conferencing platform that skyrocketed in popularity during the pandemic. Its intuitive meeting rooms include features like chats, screen sharing, and breakout sessions, making it a robust, highly-functional meeting tool. The beauty of cloud-based calendars is they take the work out of syncing up. Unlike an analog calendar, these tools automatically calculate time differences for remote teams, send out meeting reminders, and allow everyone to check their colleagues’ availability. So, as you explore and implement the various collaboration tools discussed in this blog post, remember that Breakthrough Ally is here to help you take your remote team to the next level.

Thousands of people worldwide use David Allen’s Getting Things Done (GTD) method to better organize and track their projects and tasks. There are also some formatting and layout rendering issues that may cause your content to appear incorrectly on mobile devices or when using the mobile app. While other tools allow you to seamlessly design views for both web and mobile, you may need to make adjustments in Notion when creating content for mobile consumption. InVision is on a mission to redefine how people work together, making collaboration smarter, faster, and more accessible than ever before. With a commitment to connecting teams across distances and disciplines, InVision empowers global enterprises and small teams to achieve transformative collaboration. Hubstaff also offers over 30 integrations with popular apps to fit seamlessly into your workflow.

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